Content management is the ability of a system to manage data in the document and the location and relation among a company’s content. A content management system enables collaborative creation and sharing of data. It can also be used to collect and single-source data. Single sourcing allows you reuse content.
Key Requirements of a CMS The key requirements of a content management system are:
- Ability to create and import documents. Users should be able to access the CMS’s features easily.
- Should be easy to use and efficient. Users should not need any technical knowledge to add content.
- User should be able to publish output in multiple formats. This is possible if there is a division between the content and its presentation.
- Capable of Single-sourcing. Single-sourcing enables the content to be reused. This feature is useful as the same content can be used many times, saving time and space.
- A CMS has many users. It should enable proper workflow and have the ability to inform users whenever content is modified in order to avoid conflicts between users.
- Should allow different levels of access based on the type of user.
- Should allow the user to maintain alternate versions of the content.
Types of CMS
Selecting a content management system is a difficult and important decision. Not all content management systems are intended for writing. There are many types of content management systems available – each based on different user requirements.
The types of CMS are:
- Web Content Management Systems: It is software for managing web sites. The software enables users with a minimum programming language to manage data.
- Transactional Content Management Systems: Manages transactions for e-commerce.
- Integrated Content Management Systems: Manages enterprise documents and data.
- Digital Asset Management System: Manages the digital media life-cycle.
- Publications Management Systems: Used to manage the life cycle of content such as manuals, books, etc.
- Learning Management Systems: Used to manage the life cycle of web based content.
- Document Imaging Systems: They are a part of general content management.
- Enterprise Content Management Systems: Is a part of the method and technology used in the Information Technology industry to manage data.
- Platform Content Management Systems: Used to manage all contents of a system.
Out of these types, the web content management system is the most popular.Content Management Systems were initially developed for organizations who publish a lot of content. However, the range of content management systems is now increased and this term now refers to a wide range of technology and technique.